Architectural Review Committee

The Architectural Review Committee (ARC) was established to preserve property value through consistent evaluation, revision, and enforcement of architectural covenants and precedents. 

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Architectural Review Committee Members

James Gortemoller (Chair)

Jenna Gortemoller

Lorraine Johnson

Ben Johnson

Dexter Gortemoller

Contact the Architectural Review Committee at:

Architectural_Review@fairways-hoa.org

Guidelines for improvements and when is an 

Architectural Review Committee Request Form is required.

Note: Check with Bay County regarding any permit requirements.

AWNINGS, SHUTTERS OR SUN / PRIVACY SCREENS 

• ARC form required for awnings, shutters, or sun / privacy screens. (Note: not required if under the roof part of the lanai) 
• When required, include:
  • Color/pattern samples or color photo
  • Photo of the location where the item will be installed
  • Photo of house and roof (to ensure an appropriate match)​

POOL CAGE OR LANAI CONSTRUCTION 

• ARC form required for any new or replacement cage construction or modification to lanai. (Note: Cage must be bronze or white, as dictated by the local community's choice) 
• Include:
  • “As-built” survey showing cage and door locations (Note: doors may not open onto neighbor’s property or common property)
  • Cage plan and example (picture or drawing) of structure to be built and the color
  • Landscape plan (Note: Hedge-type plantings must be added to border the cage to give it a finished look)
  • Picture of home
  • License copy for contractor​

POOL CAGE OR LANAI - STRUCTURAL CHANGES 

• ARC form required for any structural changes to the existing cage and screen design. (Note: rescreening the same cage or repainting with the same color does not require an ARC form.) If changing color to bronze paint must be  (Direct to Metal) “Bronzetone Satin” 
• Include:
  • Cage plan and example (picture or drawing) of structure to be built/changed
  • License copy for contractor ​

OUTDOOR HOME LIGHTING 

• ARC form required to replace or repaint a different color. (Note – not required if repainting the same color) 
• When required, include:
  • Photo of new lights
  • Example of color to be used (i.e., paint chip)
  • Note: Carriage lights, entry lighting and lamppost must match in color.​

DRIVEWAYS AND WALKWAYS - PAINTING OR STAINING 

• ARC form required to paint or stain an existing driveway. 
• Include:
  • Color/pattern samples or color photo
  • Photo of house and roof (to ensure an appropriate match)
  • License copy for contractor
  • Note: Sidewalks are common grounds of RMHOA and cannot be painted.​

DRIVEWAYS AND WALKWAYS - REPLACMENT OR RECONFIGURING 

• ARC form required to replace, reconfigure or add walkways to an existing driveway. 
• Include:
  • Survey indicating location of the driveway/walkway
  • Type of material to be used with color sample (Remember, wet saws may be required for any stone, paver, tile, etc. cutting.)
  • Photo of house and roof (to ensure an appropriate match)
  • License copy for contractor​

ENTRYWAY SCREENING- FULL FRAME AND DOOR 

• ARC form required to add or replace an entryway screening. 
• Include:
  • Picture of the existing door and framing, in color.
  • Picture of the proposed door and screening.
    • Must be a plain, unobtrusive design (security ribs, scrolls, or small design are acceptable)
    • Metal frame must match EITHER the required lanai cage color, “choice” of HOA community, or the color of the carriage lights and lampposts.
  • Plan (i.e., photo) showing exact location relative to front of house
  • License copy for contractor​

ENTRYWAY SCREENING - RETRACTABLE SCREENS OR DOORS 

• ARC form required to add or replace a retractable screen door. 
• Include:
  • Photo of the house where the proposed screen will go.
  • Picture of the retractable screen door framing, in color. (Note: the entire frame must be the same color as door trim (manufactured as such or painted)
  • Plan (i.e., photo) showing exact location relative to front of house
  • License copy for contractor​​

OUTDOOR EQUIPMENT - A/C UNITS, POOL EQUIPMENT, WATER TREATMENT EQUIPMENT, GENERATORS, ETC. 

• ARC form required to add new equipment. (Note: No ARC form required for repairs or replacing existing equipment.) 
• Include:
  • Survey and picture of house indicating location for the equipment
  • Landscape plan (plantings or a solid enclosure such as PVC Fence or painted stucco wall, to match the house, are required to screen item from public view)
  • License copy for contractor
  • All backflow devices, shall be screened plantings or removable stone shell for access

EXTERIOR PAINTING - HOUSE, TRIM, WINDOWS, GUTTERS AND DOWNSPOUTS AND DOORS

• ARC form required when any colors are changing. (Note: Repainting in the same color is considered a “repair” and no ARC form is required.) 
• Include:
  • Paint chips/samples (Note: Colors must fit into the neighborhood and surrounding homes.)
  • Paint manufacturer name and paint number and/or name
  • Picture of home including roof tiles, pavers, etc. to make sure colors coordinate
  • License copy for contractor​

FENCE - STANDARD 

• ARC form required for any new fencing. (Note: No front yard fences allowed, must start behind front corners of the house.) 
• Include:
  • “As-built” survey - Show location on plat/survey and indicate gate locations.
  • Picture of the fence style and color choice ​

INVISIBLE FENCES/ELECTRONIC PET ENCLOSURES 

• ARC form required for any new or reconfigured invisible fencing. Additional requirements and indemnifications are on the Application form. 
• Include:
  • Survey showing proposed location​

FLAGPOLE - NOT ATTACHED TO THE HOUSE 

• ARC form required for any new flagpole not physically attached to the house. 
• Include:
  • Survey showing proposed location
  • Picture of proposed flagpole (maximum height, size, and type limited to those specifically referenced in F.S. § 720.304, as amended)
  • License copy for contractor​

FRONT DOOR - REPLACEMENT 

• ARC form required when any front door is being replaced (Note: must be hurricane proof or hurricane protected) 
• Include:
  • Paint chips/samples (Note: Colors must fit into the neighborhood and surrounding homes. Also, check with local HOA ARC (if any) as they may have approved colors.)
  • Paint manufacturer name and paint number and/or name
  • Picture of home including roof tiles, pavers, etc. to make sure colors coordinate
  • License copy for contractor​

GARAGE DOORS - REPLACEMENT 

• ARC form required when any garage door is being replaced. (Note: must be hurricane proof or hurricane protected) 
• Include:
  • Paint chips/samples (Note: Colors must fit into the neighborhood and surrounding homes.)
  • Paint manufacturer name and paint number and/or name
  • Picture of home including roof tiles, pavers, etc. to make sure colors coordinate
  • License copy for contractor​

GUTTERS & DOWNSPOUTS 

• ARC form required for any new or replacement gutters/downspouts. (Note: gutters must be bronze, white or the color of the house soffits; downspouts must be bronze, white or the color of the house or gutters.) 
• Include:
  • Color samples
  • Plan showing where gutters and downspouts will be installed
  • Picture of home including roof tiles to make sure colors coordinate​

HURRICANE SHUTTERS 

• ARC form required for any new or replacement Hurricane Protection Devices. (Note: Plywood and similar wooden materials are not acceptable.) 
• Include:
  • Example (picture) of unit(s) to be installed
  • License copy for contractor​

LANDSCAPE LIGHTING 

• ARC form required for any new landscape lighting. (Note: Only clear lights may be used.) 
• Include:
  • “As-built” survey showing lighting locations
  • License copy for contractor​

LANDSCAPING AND TREES 

• ARC form required for any new trees, tree removal or any enlargement of existing beds. Also required to plant or replant hedges on corner lots (Note: replacing or changing plants in existing beds does not require an ARC. Resodding or mulching does not require an ARC.) 
• Plants must be non-invasive. “Florida Friendly” preferred 
• Include:
  • Picture of existing area(s) to be changed. (Note: If planting an easement affidavit acknowledging requirement to potentially move required. If a drainage easement also requires approval from Stormwater committee. No planting in Right of Way)
  • Landscape plan and survey showing locations of work
  • For tree removal; stumps and roots must be ground unless in a dangerous location such as over a gas line).
  • License copy for contractor
  • Must ensure plantings do not obstruct traffic​

OUTDOOR KITCHEN 

• ARC form required for any new outdoor kitchen only if gas or electric is being installed, a new wall is being build or is being built outside the lanai. 
• Include:
  • License copy for contractor​

PAVERS, REPLACEMENTS, OR EXPANSIONS
 

• ARC form required for any new paver work. (Note: not required if only replacing certain worn or broken pavers) 
• Include:
  • Color samples (Note: Colors must fit into the neighborhood and surrounding homes. Also, check with local HOA ARC (if any) as they may have approved colors.)

• Picture of home including roof tiles, pavers, etc. to make sure colors coordinate. (Remember, wet saws required for any stone, paver, tile, etc. cutting.)
• License copy for contractor
• Survey required if changing footprint or adding walkways 
• Deposit may be required (see deposit schedule)

​

POOLS / CONSTRUCTION AND INSTALLATION 

• ARC form required for most pool work. (Note: not required if only resurfacing the pool and/or replacing existing but worn, broken or out of date tiles. Pool cannot be built over any drainage easements. Silt fences required before digging) 
• Include:
  • Contractor/Builder name
  • Plan for pool, cage, deck and location of equipment
  • Survey of property with pool, deck, equipment pad, landscaping, etc. superimposed
  • Picture of deck materials. sample (Remember, wet saws required for any stone, paver, tile, etc. cutting)
  • Landscape plan, including screening of equipment
  • Access Permission Letter if utilizing a neighbor’s or common property
  • License copy for contractor​

ROOF REPLACEMENT 

• ARC form is required. 
• Include:
  • Color samples of tiles (Note: Colors must fit into the neighborhood and surrounding homes. Also, check with local HOA ARC (if any) as they may have approved colors).
  • Picture of home including current roof tiles, pavers, etc. to make sure colors coordinate. Include sample (Remember, wet saws required for any stone, paver, tile, etc. cutting)
  • License copy for contractor​

SHUTTERS 

• ARC form required to add or replace shutters. 
• Include:
  • Color samples (Note: Colors must fit into the neighborhood and surrounding homes. Also, check with local HOA ARC (if any) as they may have approved colors).
  • Picture of home including roof tiles, pavers, etc. to make sure colors coordinate
  • License copy for contractor​

SOLAR PANELS 

• ARC form required to add or replace solar panels.
• Include:
  • Picture of home including roof tiles, pavers, etc. to make sure colors coordinate
  • License copy for contractor 
• Conduit or other piping running on the roof must be painted to match the roof tiles (as with the roof vents)
• Must comply with all applicable laws.​

WINDOW REPLACEMENT 

• ARC form required (Note: Must be hurricane proof or protected. If only replacing some windows they must match existing windows.) 
• Include:
  • Picture of home including roof tiles, pavers, etc. to make sure frame colors coordinate
  • Picture of new and existing windows
  • License copy for contractor